Kiandra Insights

How to Be Busy AND Productive

Cassie Wallace - Head of Software Development
Cassie Wallace
Head of Software Development
October 11, 2018
Cassie Wallace
Head of Software Development
October 11, 2018
Graphic of a frantically scrambled line

On my busiest days, I am not productive. After an action packed day of meet-ups, training, lunchtime meditation, email etc., I’d realise, I hadn’t made a difference – at least to the things that matter.

I’ll confess, I am also a chronic procrastinator, which is part of the problem, but after enough days with no productivity, things needed to change.

I started by making small changes to the way I did things and implemented productivity techniques that have made a huge difference to my output, motivation and work satisfaction. These techniques have also helped me achieve results that matter, here’s a few that helped me shake that unproductive cycle.

No meeting days

At Kiandra, we have No Meeting Wednesdays. Not only is this a full day of productivity for the team, it is also a way to challenge each other to achieve outcomes without defaulting to a meeting. I definitely use my Wednesdays to get through my work and the satisfaction from this propels me for the remainder of the week.

Meeting walk-outs

We have a policy in our team that if you are late by 3 minutes to a meeting, I can walk out. And it goes both ways. If I am late, the team can walk out and use their valuable time on more important things. The burden is on the late attendee to reschedule. While there’s more room to improve our meeting hygiene, this technique has helped us hold each other accountable for punctuality.

Check email twice per day

I have recently declared to the team that I only check emails twice per day at 10 and 4 – otherwise they can contact me any time via phone, walk-by, or our collaboration platform, Teams. My email has reduced significantly, replaced with more efficient DMs, and my day is much more efficient because I can lump activities into one concentrated block of time.

What is urgent vs where I can make the biggest impact

When confronted with a list of tasks to perform, people to meet, issues to resolve and a team to motivate (all with a perceived urgency), it’s easy to lose sight of what is most important. I review my list regularly and prioritise the activities that will make the biggest positive impact to Kiandra. This may mean letting somebody down by deprioritising their request, however, by making smart choices about priorities, I can demonstrate the benefit to the wider team.

Eat the Frog

This is a well-known strategy where you aim to do the task you dread most first thing in the morning. It’s tough to wake-up and get ready for the day knowing that you have a daunting task to complete but when you get into the habit, two things happen:

1. You actually get it done and the rest of the day is free from the stress of needing to do the activity

2. You get to realise the worst thing is often not that bad – I’ve found that this technique has reframed my attitude.

Treat it like a draft

This single technique helps me achieve much higher output. When I need to write a proposal or business case, a blog or a presentation – I jump into it and treat it as a draft. This takes away the stress of making it perfect. Most of the time, the draft is 80% good enough. And when you are needing to get a lot done, 80% is better than nothing.

Share article

More insights

An abstract illustration of a young woman testing software on her laptop

Performance testing is a commitment to excellence

Farzin Karthik

At Kiandra, we recognise and acknowledge the pivotal role of performance testing in achieving this fine balance. In this blog, we will unravel what performance testing truly means at Kiandra and why it's a cornerstone of our development philosophy.

Read more
OutSystems Premier Partner badge sits on a dark blue background

Kiandra becomes first Premier OutSystems partner in the ANZ region

Meghan Lodwick

Kiandra are proud to announce that it has attained the status of Premier OutSystems Partner – the most important partnership status from the world’s leading enterprise low-code platform.

Read more
Wreath surrounds the text "OutSystems Partner of the Year 2022"

OutSystems Top Partner ANZ for 2022

Meghan Lodwick

Kiandra has received the OutSystems Partner of the Year Award for the entire Australia New Zealand region. The custom software solutions provider was recognised at the ‘Top Partner of Australia and New Zealand’.

Read more

Let’s discuss your next project

Whether you’re curious about custom software or have a specific problem to solve – we’re here to answer your questions. Fill in the following form, and we’ll be in touch soon.


Would you like to receive an occasional email showcasing the latest insights, articles and news from our team of software experts?

Thanks for reaching out! One of our software experts will be in
touch soon to help you with your enquiry
Oops! Something went wrong while submitting the form.

This website uses cookies to improve your experience. By browsing our website you consent to the use of cookies as detailed in our Privacy Policy