Kiandra Insights

Get your digital workplace humming

Cassie Wallace - Kiandra Head of Software Development
Cassie Wallace
Head of Software Development
September 4, 2022
Cassie Wallace
Head of Software Development
September 4, 2022
Pink background with illustration of 2 people working in a digital environment

According to Gartner, if required to work fully on-site, 43% of employees and 47% of knowledge workers would seek other jobs. In other words, they’ll quit – and it may or may not be quiet.

To buck the quiet quitting trend, hybrid is the way of the future for employees but to accommodate this, employers need to fully digitise their workplace.

Why you need to go fully digital

When you think about the digital workplace, it needs to be considered as its own environment – an ecosystem of technologies that allow you to effectively collaborate and converse, irrespective of whether you’re at home, hybrid or in an office.

This opens up a number of opportunities for organisations by breaking down common barriers associated with the traditional workplace to evolve how and where we work. Essentially, it can enable organisations to expand and globalise operations with larger hiring pools and new methods of collaboration.

Because you will have people with different schedules, needs, commitments and geography, the digital workplace or environment you create needs to be able to cater for everyone.

Components of a digital workspace approach

A digital workplace approach includes technologies and tools to achieve organisational goals, some of which include:

  • Communications tools and applications
  • Collaboration and social engagement platforms
  • Content and knowledge management systems for sharing
  • Cloud storage tools for document sharing and storage
  • Intranet and portal platforms
  • Documentation archives

Work is no longer performed at a single place and the need to recreate a workplace environment that engages employees and encourages collaboration and communications has become apparent. A good digital workplace empowers employees with technology and tools that can help lower overall operating costs and meet the needs of your people.

How to start kitting out your digital workplace

Your digital workplace transformation should be tailored to the unique needs of your organisation. It needs to simplify processes of communication and make collaboration easy while at the same time providing a central hub for your people to access data and execute business functions, regardless of location, the device used, or time of day.

The organisations that will be successful in the future will be those who tear down the divide between people, technologies and the workplace. If there are no barriers dividing the workforce, everyone will be empowered to do their job, and be creative and productive wherever they are.

The Future of Work: Maximizing Productivity Through Digital Workplace

In recent years, organizations have been undergoing digital transformation at an unprecedented rate. With the growing proliferation of cloud-based productivity tools, video conferencing, and other digital technologies, many companies are adopting a paperless and remote working culture to keep pace with the changing workforce needs. The digital workplace is a term that refers to how organizations use digital technologies to align, support, and optimize its operational processes and workforce.

Digital workplaces provide employees with a virtual office, enabling them to access corporate data and applications without geographical limitations, connect with colleagues in real-time, and collaborate on shared documents. In this blog post, we will explore the importance of creating a digital workplace, the benefits it provides for employees, and how companies can implement digital workplace strategies to maximize productivity and increase employee engagement.

Economic Benefits of a Digital Workplace

In an increasingly competitive business world, digital workplaces have the potential to improve a company's overall economic performance. Digital transformation can lead to improved productivity, streamlined workflows, flexible working conditions, and reduced costs associated with traditional offices. For example, employees can work remotely, eliminating the need for expensive office rentals, energy, and overhead costs.

A digital workplace can also help reduce operational costs by automating time-consuming manual processes. For instance, instead of undertaking physical administrative tasks such as processing invoices and managing printed documents, digital workplaces provide automated solutions for managing these tasks which reduces the amount of time employees spend on these tasks.

Enhanced Employee Experience

A digital workplace enables employees to work from anywhere, anytime. This flexibility promotes a better work-life balance that improves employee satisfaction and engagement. Companies can leverage a digital workplace by using collaboration tools to ensure that employees can work together on projects, share ideas and feedback in real-time, irrespective of the geographical location.

Moreover, training programs, orientation, and other employee programs can be managed remotely and virtually, which means that employees require minimal face-to-face interaction to get started on their jobs. This feature plays a crucial role for creating a mobile workforce within a company, fostering inclusivity and diversity in the workplace.

Improved Collaboration

One of the most important ways digital workplaces help companies is by improving collaboration among its workers. Enterprises that have adopted digital collaboration tools experience enhanced communication and collaboration among its workers, which can also lead to higher employee engagement and retention.

Collaboration translates to better output, work done faster, and more efficiently. This improvement in the quality of work can lead to an increase in customer satisfaction, due to the faster turnaround times.

Enhanced Security

Digital workplaces pose a security challenge since it involves the sharing and transfer of sensitive data across vast distances. Cybersecurity issues such as phishing attacks, identity theft, and other cyber threats can cause substantial financial losses to a company. In response to this threat, companies must institute a robust cybersecurity strategy to mitigate these digital threats.

Modern digital workplaces are outfitted with advanced cybersecurity measures such as cloud data protection tools, data encryption, two-factor authentication, and network firewalls. These measures can prevent data breaches while still allowing employees to work securely from remote locations.

In conclusion, IT Managers and other stakeholders can leverage digital workplace technology to help their firms stay competitive and relevant in the ever-changing business world. With the growth of the digital era, it has become increasingly important for companies to adopt innovative digital technologies that support their workforce and business operations. By implementing a digital workplace strategy, companies can improve productivity, reduce costs, increase employee engagement, and improve security. Embracing a digital workplace is, therefore, a strategic move for forward-thinking firms in the emerging digital economy.

We can help you get moving towards the digital workplace, by providing both inspiration and practical steps to take. Get in touch today.

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